School District of
Information Media Handbook
2005
Table of Contents
Guidelines
for publishing student work on the District web page
Services
Provided
The Media Program of the School
District of Fort Atkinson exists to:
Promote equal access to and
effective use of media by students, instructional staff and administrators, so
the educational objectives and the personal enrichment needs of the students
and staff of the school district can be accomplished.
The media program’s primary
purpose is to serve as an extension of the classroom and a support for the
curriculum.
Cataloging and Classification
1. All
instructional materials, other than textbooks (e.g. computer software, books,
multi-media kits), acquired by Fort Atkinson Schools, regardless of
funding source or location, are to be cataloged and classified by media
personnel in the building in which they are housed.
2. Cataloging is
to be done according to the most recent conventions (presently AACR II, MARC
format).
3.
Classification is to be assigned according to the Dewey Decimal System
(abridged or unabridged).
4. Subject
headings are to be assigned according to Sears (latest edition).
5. In the
interest of economy, it is recommended that commercially available processing
be used as often as possible.
Loan Periods
1.
Materials from the general
collection are circulated for a period of:
a. Ten (10) school days from the
final day of the week (6-12).
b. One week from the day of
check-out (K-5).
2.
Reference materials are circulated:
a. Overnight (K-5, 9-12).
b. Overnight or one class period.
3.
Reserve materials are circulated for
one class period.
1. Patrons are
not charged a fine for overdue materials, however:
2. Borrowers with
materials overdue for an extended period of time may have their library
privileges suspended.
1. Borrowers are
responsible for materials they have checked-out.
2. Materials
that have been lost will be depreciated in the following manner:
a. Material less than one year old =
original purchase price.
b. Material between one (1) and two (2)
years old = eighty (80) percent of original purchase price.
c. Material between two (2) and three (3)
years old = sixty (60) percent of original purchase price.
d. Material over three (3) years old =
forty (40) percent of original purchase price.
The School District of Fort
Atkinson subscribes to BOARD POLICY
771.1 in regard to the reproduction of
copyrighted materials. The following are
guidelines to assist students and staff.
107.
Limitations on exclusive rights. Fair use.
Notwithstanding
the provisions of Section 106, the fair use of a copyrighted work, including
such use by reproduction in copies or phonorecords
or by any other means specified by that section, for purposes such as
criticism, comment, news reporting, teaching (including multiple copies for
classroom use), scholarship, or research, is not an infringement of copyright.
In determining whether the use made of a work in any particular case is a fair
use the factors to be considered shall include:
(1) the purpose and character of the use,
including whether such use is of a commercial nature or is for nonprofit
educational purposes;
(2) the nature of the copyrighted work;
(3) the amount and substantiality of the
portion used in relation to the copyrighted work as a whole; and
(4) the effect of the use upon the
potential market for or value of the copyrighted work.
(The following state the minimum
standard of educational fair use under Section 107 of H.R. 2223)
GUIDELINES
I. SINGLE
COPYING FOR TEACHERS
A single copy may be made of any of the following by or for a teacher at his or
her individual request for his or her scholarly research or use in teaching or
preparation to teach a class.
A. A chapter from a book;
B. An article from a periodical or newspaper;
C. A short story, short essay or short
poem, whether or not from a collective work;
D. A chart, graph, diagram, drawing,
cartoon or picture from a book, periodical, or newspaper.
II. MULTIPLE
COPIES FOR CLASSROOM USE
Multiple copies not to exceed, in any event, more than one copy per pupil in a
course may be made by or for the teacher giving the course for classroom use or
discussion, provided that:
A. The copying meets the test of brevity
and spontaneity as defined below
B. The copying meets the cumulative effect
test as defined
C. Each copy includes a notice of
copyright
DEFINITIONS
Brevity
(i) Poetry: (a) A complete poem if less than 250
words and if printed on not more than two pages or, (b) from a longer poem, an
excerpt of not more than 250 words.
(ii) Prose: (a) Either a complete article, story or essay of less than 2,500 words,
or (b) an excerpt from any prose work of not more than 1,000 words, or 10% of
the work, whichever is less, but in any event a
minimum of
500 words.
[Each of the numerical limits stated in (i) or (ii)
above may be expanded to permit the completion of an unfinished prose
paragraph.]
(iii) Illustration: One chart, graph, diagram, drawing, cartoon or picture per
book per periodical issue.
(iv) Special works: Certain works in poetry, prose
Spontaneity
(i) The copying is at the instance and inspiration of
the individual
teacher, and
(ii) The inspiration and decision to use the work and the moment of its use for
maximum teaching effectiveness are so close in time that it would be
unreasonable to expect a timely reply to a request for permission.
Cumulative Effect
(i) The copying of the material is for only one
course in the school in
which the copies are made.
(ii) Not more than one short poem, article, story, essay or two excerpts may be
copied from the same author, nor more than three from the
same collective work or
periodical volume during one class term.
(iii) There shall not be more than nine instances of such multiple copying for
one course during one class term.
[The limitations stated in (ii) and (iii) above shall not apply to current news
periodicals and newspapers and current news sections of other periodicals.]
III. PROHIBITIONS
Notwithstanding any of the above, the following shall be prohibited:
A. Copying shall not be
used to create or to replace or substitute for anthologies, compilations or
collective works. Such replacement or substitution may occur whether copies of
various works or excerpts therefrom are accumulated
or reproduced and used separately.
B. There shall be no
copying of, or from, works intended to be "consumable" in the course
of study or of teaching. These include workbooks, exercises, standardized tests
and test booklets and answer sheets and like consumable material.
C. Copying shall not:
(a) substitute for the purchase of books, publishers' reprints or
periodicals;
(b) be directed by a higher authority
(c) be repeated with respect to the same item by the same teacher and term to
term.
D. No charge shall be made
to the student beyond the actual cost of the photocopying.
GUIDELINES FOR OFF-AIR RECORDING OF BROADCAST PROGRAMMING
FOR EDUCATIONAL PURPOSES
In March 1979, Congressman
Robert Kastenmeier, Chairman of the House
Subcommittee on Courts, Civil Liberties and Administration of Justice,
appointed a Negotiating Committee consisting of 19 educational users and
copyright proprietors to write guidelines applying the “fair use” provision of
the copyright law to the recording, retention , and use of television programs
in classrooms .
Chaired by Eileen Cooke of
1. The guidelines were developed to apply only to off-air recording by
nonprofit educational institutions.
2. A broadcast program may be recorded off-air simultaneously with broadcast
transmission (including simultaneous cable retransmission) and retained by a
nonprofit educational institution for a period not to exceed the first
forty-five (45) consecutive calendar days after the date of recording. Upon
conclusion of such retention period, all off-air recordings must be erased or
destroyed immediately. "Broadcast programs" are television programs
transmitted by television stations for reception by the general public without
charge.
3. Off-air recordings may be used once by individual teachers in the course of
relevant teaching activities, and repeated once only when instructional
reinforcement is necessary, in classrooms and similar places devoted to
instruction within a single building, cluster or campus, as well as in the
homes of students receiving formalized home instruction, during the first ten
(10) consecutive school days in the forty-five (45) day calendar day retention
period. "School days" are school session days - not counting
weekends, holidays, vacations, examinations periods, or other scheduled
interruptions - within the forty-five (45) day retention period.
4. Off-air recordings may be made only at the request of and used by individual
teachers and may not be regularly recorded in anticipation of requests. No
broadcast program may be recorded off-air more than once at the request of the
same teacher, regardless of the number of times the program may be broadcast.
5. A limited number of copies may be reproduced from each off-air recording to
meet the legitimate needs of teachers under these guidelines. Each such
additional copy shall be subject to all provisions governing the original
recording.
6. After the first ten (10) consecutive school days, off-air recordings may be
used up to the end of the forty-five (45) calendar day retention period only
for teacher evaluation purposes, i.e. to determine whether or not to include
the broadcast program in the teaching curriculum, and may not be used in the
recording institution for student exhibition or any other nonevaluation
purpose without authorization.
7. Off-air recordings need not be used in their entirety, but the recorded
programs may not be altered from their original content. Off-air recordings may
not be physically or electronically combined or merged to constitute teaching
anthologies or compilations.
8. All copies of off-air recordings must include the copyright notice on the
broadcast program as recorded.
9. Educational institutions are expected to establish appropriate control
procedures to maintain the integrity of these guidelines.
GUIDELINES FOR PERFORMANCE OF PRERECORDED VIDEOCASSETTES
Teachers and pupils may
perform any legally obtained copyrighted work in the classroom, as a part of
face-to-face instruction.
There are several requirements for
the exemptions, but teachers should have little difficulty meeting them:
1. The performance must be made
from a legitimate copy.
2. Attendance must be limited
to the teacher and pupils.
3. The performance must be part
of a systematic course of instruction and not for entertainment, recreation, or
cultural value.
4. The performance must be part
of the teaching activities of a nonprofit institution.
5. The performance must take
place in a classroom or similar place devoted to instruction.
A. Avoiding license restrictions. To
avoid the inconsistencies between sale to a library and the standard license
restrictions, libraries should note on their purchase orders the intended use
of software meant to circulate. Such a legend should read, “Purchase is ordered
for library circulation and patron use.” Then if the order is filled, the library
is in a position to argue that its terms, rather than the standard license
restrictions, apply.
B. Loaning Software
1. Copyright notice placed on a
software label should not be obscured.
2. License terms, if any,
should be circulated with the software package.
3. An additional notice may be
added by the library to assist copyright owners in preventing theft.
4. Libraries generally will not
be liable for infringement committed by borrowers.
C. Archival copies
1. Libraries may lawfully make
one archival copy of a copyrighted program under the following conditions:
a. One copy is made.
b. The archival copy is stored.
c. If possession of the
original ceases to be lawful, the archival copy is must be destroyed or
transferred along with the original program.
d. Copyright notice should
appear on the copy.
2. The original may be kept for
archival purposes and the “archival copy” circulated. Only one copy
- either the original or the archival - may be used or circulated at any given
time.
3. If the circulating copy is
destroyed, another “archival” copy may be
made
4. If the circulating copy is
stolen, the copyright owner should be consulted before circulating or using the
“archival” copy.
D. Library and classroom use
1. License restrictions, if any,
should be observed.
2. If only one program is owned
under license, ordinarily it may be used on only one machine at a time.
3. Most licenses do not permit
a single program to be loaded into a computer that can be accessed by several
different terminals or into several computers for simultaneous use.
4. If the machine is capable of
being used by a patron to make a copy of a program, a warning should be posted
on the machine, such as, “Many computer programs are protected by copyright, 17
U.S.C. §101. Unauthorized copying may be prohibited by law.”
The School District of Fort Atkinson is located in the service area of the Mid-Wisconsin Federated Library System. The system does not currently support multitype library interlibrary loan. If the Mid-Wisconsin Federated Library System should start an interlibrary loan system we will be governed by their policies and procedures.
Those wishing to take advantage of interlibrary loan should proceed as follows:
1. Contact your local public library.
Intradistrict interlibrary loan is encouraged in the name of efficient use of resources. Patrons wishing to use the materials of another IMC in the District are required to abide by the loan policies of that institution. Contact your IMC director for assistance.
Inventory of materials , equipment
and supplies should be performed annually.
I. Philosophy
A. The school learning resource center
implements classroom activity and is an integral part of the curriculum
paralleling it at all points in all departments. The center exists primarily
for educational purposes. It offers enrichment for the students and resource
material for the faculty. Its materials are selected from all the forms of
media available for interest, vocabulary, maturity, and ability levels of all
students within the schools served.
B. The school resource center provides
additional materials to attract students to reading, viewing and listening as
sources of pleasure and recreation over and above needed subject content.
II. General
Policy
A. The legal responsibility for materials
in the school media center rests with the school district governing board.
Responsibility for selection shall be delegated to professionally trained personnel
who know the course of study, the methods of teaching, and the individual
differences of the pupils in the schools for which the materials are provided
(the respective IMC directors), such selection to be in accordance with the
statement of specific policy given below.
B. The selection of school resource
materials shall be in accordance with the following objectives:
1. To enrich the curriculum.
2. To further the development of youth intellectually, emotionally, and
culturally.
C. The School Board subscribes in
principle to the statements of policy as expressed in the American Library
Association’s Library Bill of Rights (Appendix A) and Access to
Resources and Services in the School Library Media Program (Appendix B),
copies of which are appended to and made a part of this policy.
III. Selection Policy
A. Instructional materials selection shall be a cooperative, continuing process in which administrators, teachers, media personnel, and students should participate. The basic factors influencing selection shall be the curriculum, interests, abilities, and backgrounds of the students and personnel using the centers and the quality and accuracy of available materials.
B. The following evaluative criteria are used as they apply:
1. The materials meet high standards of quality in factual content and presentation and are appropriate to the ability and needs of the pupils in the various subject areas.
2. The materials are selected because of the content and value of the work as a whole.
3. The materials contribute to library appreciation or have aesthetic value.
4. The authors are competent and qualified in the field.
5. The materials are objectively and impartially selected to provide a balanced collection for the library.
6. The materials present information for which the student is socially and emotionally prepared.
C. Materials should appear in one or more of the recognized professional media or approved lists (such as media selection aids, basic general lists, current general lists, special bibliographies for reference materials and for subject fields, and media reviewing journals). A positive review by one or more
D. selection tool will be considered as sufficient evidence that the evaluative criteria as outlined in the materials selection policy have been met (III. B):
Additional suggestions for media may come from exchange of materials with other media centers, visits to media exhibits and displays, publishers samples, texts and courses of study approved for use within the district, teachers, students, educational organizations, and individuals of the community. These must be evaluated with special care according to the criteria set forth in Section B above. When possible, non-print materials should be previewed.
D. The media center welcomes gifts of media provided:
1. They meet the same standards of selection as those applied to original purchases.
2. They can be integrated into the general media collection and do not need special housing.
3. The media staff may dispose of a gift at its discretion, if it is out-of-date or in poor physical condition.
E. The media center welcomes commercially sponsored materials provided:
1. They meet the same standards of selection as those applied to original purchases.
2. They are of real value to the instructional program of the school with a purpose to educate, rather than just promote sales.
3. They are free from advertising which is excessive, obtrusive, or objectionable.
F. All materials acquired for the district's IMCs shall be selected in one of the following manners:
1. By the IMC Director, in the manner prescribed in section III. C.
2. By the Media Committee, in compliance with the criteria outlined in section III. B.
3. On the suggestion of a student, faculty member, or member of the community, in compliance with the criteria outlined in sections III. C., or III. F. 2.
IV. Procedure for Handling Objections
The review of questioned materials will be treated objectively, unemotionally, and as an important routine action. Every effort will be made to consider objections, keeping in mind the best interests of the students, the school, the curriculum, and the community. Since differences of opinion do exist in our society, the following procedure shall be observed to recognize those differences in an impartial manner.
A. All criticism shall be presented in writing, to the Principal, who will forward a copy to the IMC Director. The REQUEST FOR RECONSIDERATION OF LIBRARY RESOURCES form (Appendix C) shall be used. It should be filled out as completely as possible and shall be signed and identified, so that a proper reply can be made.
B. The material in question shall be withdrawn from circulation until it is read or reviewed and discussed by the Media Committee, which will be convened by the Building Principal and the IMC Director.
C. The Media Committee will review the
questioned material and all critical evaluations available. Advantage should be
taken of the services offered by the Cooperative Children's
D. The Media Committee shall recommend a course of action to be implemented by the IMC Director.
E. The complainant shall be sent a copy of the evaluating report and decision.
REQUEST
FOR RECONSIDERATION OF LIBRARY RESOURCES
SCHOOL_____________________________
NAME__________________________________
ADDRESS_______________________________
CITY___________________________________
STATE_______________ ZIP_____________
PHONE NUMBER________________________
DATE____________
DO YOU REPRESENT SELF?_______ ORGANIZATION?___________________
RESOURCE ON WHICH YOU ARE COMMENTING:
_____BOOK _____VIDEO/DVD _____DISPLAY
_____MAGAZINE _____ NEWSPAPER _____AUDIO RECORDING _____ELECTRONIC INFORMATION/NETWORK (SPECIFY) _____OTHER
TITLE_________________________ AUTHOR/PRODUCER___________________
1. HAVE YOU EXAMINED THE ENTIRE RESOURCE?
2. TO WHAT IN THE MATERIAL DO YOU OBJECT? (PLEASE CITE PAGES, SECTIONS, SCENES, ETC. BE SPECIFIC).
3. WHAT DO YOU BELIEVE IS THE THEME OR PURPOSE OF THIS MATERIAL?
4. WHAT DO YOU FEEL MIGHT BE THE RESULT OF A STUDENT USING THIS MATERIAL?
5. FOR WHAT AGE GROUP WOULD YOU RECOMMEND THIS MATERIAL?
6. IS THER ANYTHING GOOD ABOUT THIS MATERIAL? PLEASE COMMENT.
7. WOULD YOU CARE TO RECOMMEND OTHER SCHOOL LIBRARY MATERIAL OF THE SAME SUBJECT AND FORMAT?
_______________________________________ ________________
SIGNATURE OF COMPAINANT DATE
PLEASE RETURN COMPLETED FORM TO THE SCHOOL PRINCIPAL.
V. Weeding of Materials
Because judicious weeding is as
important as media selection in assuring accuracy of information, continuous
and systematic weeding of obsolete materials by media personnel and subject
area teachers will be done according to the following procedures:
A. Media that is outdated shall be weeded.
B. Media that is in poor physical shape
shall be weeded.
C. Media with poor content and format
shall be weeded.
1. The media program is an integral
part of the instructional program rather than a support service and the media
budget provides the resources for teaching and learning.
2. The Director of Audiovisual
Services and the Director of Libraries are are
responsible, within established administrative channels, for the design,
formulation, justification, administration, and evaluation of the budget for
the district level media program.
3. The head of the building media
program works with the building principal in creating budget recommendations.
4. The media program budget is
developed cooperatively and is based on program goals and objectives.
5. Budget preparation should
apply systems theories that emphasize program and accountability.
6. The total media program budget includes
funds for both school and programs, with fiscal responsibility assigned at the
appropriate operating level.
7. The responsibility for
identifying or approving funding sources, including state, federal, and local funds,
rests at the district level.
8. Implementation of the budget is
carried out in accordance with local, state, and federal laws and regulations
governing purchases, contracts, bidding procedures, building codes, and
standards of operations.
9. In the interest of reaching the
educational goals of the district, it is recommended that, as much as possible,
monies allocated for the media program, be encumbered.
10. Evaluation of media expenditures will be
performed annually by the respective IMC Directors. Evaluation of media
expenditures will be based on compliance with State of
Interpretation of the District
Media Program to the community shall be the responsibility of the Director of
Audiovisual Sevices and the Director of Libraries.
Interpretation of the District Media Program, as it relates to the building
level programs shall be the responsibility of the respective IMC Directors.
Interpretation of the district and building level media programs will be done
in a manner consistent with current Board of Education Policies (#1120).
Public use of the media materials of the Fort Atkinson Schools is encouraged so long as such usage does not interfere with its intended function. The general public is therefore directed to exhaust other more appropriate options first (e.g. Fort Atkinson Public Library.) Policies and procedures of the systems IMC's will be applied to the general public in the same manner as they are to students.
The Copyright Primer for Librarians
and Educators, pp.14-16.
The Copyright Primer for Librarians
and Educators, pp. 40-41.
JLE Memo dated 3/5/87
The Copyright Primer for Librarians
and Educators, pp.48-49.
Guidelines for publishing student work on the District web page
The
School District of Fort Atkinson provides the public, staff, and student
information through web sites on the internet. Given the public nature of this
of informational media, the district adopts the following general guidelines:
1. The district web
page shall be developed and controlled under the supervision of designated
staff. No one else is authorized to add, change, or alter district web pages.
Building principals shall appoint and supervise the building site coordinator.
The central office coordinator shall be the Director of Computer Technology.
2. District web pages
will meet the same criteria established under district copyright, acceptable use policies and rules for content
(i.e., no information that is inappropriate, obscene, racist, sexist, contains
obscenities or inflammatory/abusive language). District sites shall not be
linked to sites that do not meet the same criteria.
3. District web pages
shall not provide identification of students beyond their first name and
initial of their last name and grade or class. Student last names, phone
numbers, and addresses shall not be published on district web pages as they
could be used by others for unauthorized access to individual students via the
Internet, mail or phone. Identified photos of students may be used but only
with permission of the student if 18 or older or the parent/guardian. Group pictures may be used without
identification of individual students.
4. District web pages
shall be maintained and updated on a regular basis.
5. Staff members are
encouraged to utilize district web pages to provide information to the public
on school events, curriculum, programs, staff vacancies, budget, policies, and
staff/student accomplishments. However, district web sites are not to be used
as “personal web space” as the sites are seen as official publications of the
District.
Children’s Internet Protection Act
Neighborhood Children’s Internet
Protection Act
Children’s Online Privacy Act
Cross Ref.: Board Policy
363.2 , Access to and Use of Electronic Communication and the Internet
Cross Ref:: Board Policy
771.1, Copyright