Managing e-mail messages

When you have large volumes of incoming e-mail, your e-mail program can help you process it more efficiently by creating rules for incoming e-mail messages.

• Outlook Express
• WebMail
• Microsoft Outlook

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Outlook Express

1. On the Tools menu, point to Message Rules, and then click Mail.
2. If you have created rules prior to this, on the Mail Rules tab, click New.
3. Select the conditions for your rule by selecting the desired check boxes in the Conditions section.
   1. Select the condition: Where the Subject line contains specific words.
4. Specify the actions for your rule by selecting the desired check boxes in the Actions section. You can choose one of these:
• Move it to the specified folder (allows you to scan folder to see the SPAM you receive).
• Delete it (you do not get the option of viewing the SPAM you receive).
5. Click the underlined hyperlinks in the Rule Description section to specify the conditions or actions for your rule.
1. Click the hyperlink “contains specific words” and type SPAM in the box click Add and then click OK.
2. If you selected the action of moving the SPAM e-mail to a specified folder click the hyperlink “specified” and click new folder and name it SPAM email. Make sure to highlight this folder and click OK.
6. In the Name of the rule text box, select the default name or type a new name for your rule, and then click OK.

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WebMail

1. Click on the Rules button located in the lowever left-hand side of the Web Page.
2. To add a rule click the New button.
3. Give the rule a name
4. Click Add button to add a rule or condition
5. Select Subject from the Where drop down.
6. Select the "contains" button.
7. Type "spam" in the search section.
8. Click the Save and Close button.
9. Depending on what you want done with these e-mails you can choose one of the following:
   • Select "Move the message to this mailbox" and type Spam Folder.
10. Click the Finish button.

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Microsoft Outlook

1. Click Inbox.
2. On the Tools menu, click Rules Wizard.
3. Click the New button.
4. Choose "Move messages based on content" in the Which type of rule do you want to create? section.
5. In the Rules Description section
6. 1. Click the hyperlink "specific words" and in the Add new: box type "spam" and click the Add button.
   2. Click the Ok button.
   3. Click the hyperlink "specified" and click the New... button.
   4. In the Name: box type "Spam Folder" and click the OK button.
   5. With the new "Spam Folder" highlighted click the OK button.
7. Click the Next button.
8. Make sure the "with specific words in the subject or body" option is checked in the Which condition do you want to check?
9. Make sure the "move it to the specified folder" option is checked in the What do you want to do with the message?
10. Depending on your specifications you can select whichever exceptions you feel necessary
11. In the Please specify a name for this rule: section type "Spam email" and check "turn on this rule".
12. Click the Finish button.